Office Manager
Robert Half Office Team are currently recruiting for a Office Manager based in Hammersmith. This is a 9-12 Month Mat cover. We are seeking a dynamic, confident Office Manager who can run the London / Hammersmith office in a standalone capacity to play a pivotal role in ensuring the smooth operation of the busy office. You will be the first point of contact for visitors, clients and employees and be responsible for maintaining a professional and friendly atmosphere. A key part of this role will be supporting the CFO, working with the CEO, Line Managers and Finance team, so the ability to build strong relationship at all levels is essential. The role of Office Manager is to ensure that the office runs effectively on a day-to-day basis. In addition to this it is essential that the administration tasked are also carried out effectively. You will be the 'go-to' person in the organisation as you will work closely with many departments and understand their needs. The successful candidate will also be deadline-driven, with the ability to thrive under pressure. Self-motivation and flexibility will also be crucial for reacting to the needs of our rapidly expanding company. Key Responsibilities: Ensuring the smooth running of the officeKeep office stocks and supplies well maintained (stationery, general office supplies, kitchen stocks)Employee equipment management (ordering, replacements, tracking, and set-ups for all staff, including new starters)Building and negotiating strong relationships with external suppliersLiaising with the landlord and building manager; dealing with any maintenance issues in a timely and efficient mannerBeing the point of contact for any H&S, Fire Marshall or First Aid issuesSome HR Administration Organise and schedule meetings when requestedCoordinate office moves, organise the office layout and decorating Managing incoming post and distributingArranging couriers and recorded delivery post Coordinating office social and corporate events Coordinating communications and supporting with offsite meetings and events for the Senior Leadership Team Personal Attributes: The right person will have previous Office Management experienceGreat communication and management skills with a collaborative working style to develop strong relationship within the businessYou will have the ability to deliver first class organisation and multitasking abilities, have excellent problem-solving skills, along with the ability to deal with a high level of confidentialityWe are looking for a proactive, solution-driven, self-starter who can really take ownership of this role, build meaningful relationships and make a real impact You will be highly organised, with the ability to balance the needs of the business with those of your colleaguesYou will be responsible for providing support global office sites in North America and territories across EuropeEnjoy working in a dynamic environment Requirements: Experience with a variety of office software (Microsoft Office 365 suite and Dropbox) and be able to accurately handle administrative dutiesWell-versed in office management best practicesExperience in equipment and device managementExcellent verbal and written communication skillsA calm outlook and superb attention to detail along with the ability to maintain these when working under pressure or to tight timescalesConfident when multitasking and re-prioritising when working towards the relevant deadlinesSelf-motivated, proactive, adaptability and flexible5+ years of Office Management experience (essential)Expert in Office move Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
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